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Processing of (personal) data by the entity in charge of the online application process

Recruitment Privacy Policy (Applicants)

1. Controller
Nebul B.V.
Sylviusweg 74
2333 BE Leiden
The Netherlands
Email: servicedesk@nebul.com
Website: www.nebul.com
Nebul B.V. is the data controller for the processing of personal data in the context of recruitment.

2. Purpose of processing
We process personal data for the purpose of managing and carrying out recruitment and selection procedures, including:
  • Assessing suitability for current and future vacancies
  • Communicating with candidates during the recruitment process
  • Scheduling interviews and evaluations
  • Complying with legal obligations
3. Categories of personal data
We may process the following personal data:
  • Identification and contact details (name, email address, phone number)
  • CV, cover letter, education, work experience, and skills
  • Application-related correspondence and notes
  • Interview assessments and evaluations
  • Any additional information you voluntarily provide during the application process
We do not request special categories of personal data unless legally permitted or required.

4. Legal basis
Personal data is processed on the basis of:
  • Legitimate interest (Art. 6(1)(f) GDPR): to assess and manage applications and recruit suitable candidates
  • Consent (Art. 6(1)(a) GDPR): where required, for example to retain data for future vacancies
  • Legal obligation (Art. 6(1)(c) GDPR): where applicable
5. Retention period
Applicant data is retained for:
  • Up to 12 months after the end of the recruitment process, unless:
    • You give explicit consent for longer retention for future vacancies, or
    • A longer retention period is required by law
After the retention period, data is deleted or anonymized in accordance with our internal policies and Personio settings.

6. Recipients and processors
We use Personio SE & Co. KG as our recruitment and HR software provider. Personio acts as a data processor on our behalf and processes data in accordance with a data processing agreement.
Personal data may be accessed by authorized Nebul B.V. employees involved in recruitment. Data will not be shared with third parties unless required by law or explicitly stated.

7. International data transfers
If personal data is transferred outside the European Economic Area, appropriate safeguards are applied in accordance with GDPR requirements (e.g. EU Standard Contractual Clauses).

8. Your rights
You have the right to:
  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Request erasure of your data
  • Restrict or object to processing
  • Withdraw consent at any time (where applicable)
  • Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)
Requests can be submitted via: servicedesk@nebul.com

9. Changes to this policy
This recruitment privacy policy may be updated from time to time. The most recent version will always be available on our career page.

Last updated: 27-02-2026

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.